Everything your compliance file needs. Filed, dated, ready.
Each property gets a simple traffic-light file. Green means current based on recorded facts. Amber means action is due soon. Red means a calculated urgent or overdue item; missing information is kept separate for you to confirm.
The duties
The current duties, local licensing context and planned PRS Database preparation that Kept tracks for English tenancies. Each has its own page with the full detail, plus a page for every council since licensing is the one current duty that varies by area.
Gas Safety Record (CP12)
Renewal tracked from expiry, reminders from 60 days out, proof of service to tenants logged. Knows the 2-month early-renewal rule that keeps your date fixed.
Electrical report (EICR)
Five years goes quicker than you think. Kept remembers so you don't have to - including the 28-day duty to give tenants a copy.
Energy certificate (EPC)
Expiry tracked from the certificate details you confirm - band E is the current minimum for most domestic private lets unless exempt, and proposed changes are flagged only when they become law.
Deposit protection
30-day protection window tracked from the day the money lands - not the tenancy date - with prescribed information logged.
Right to Rent checks
Check dates and follow-up dates for time-limited permissions, stored against each tenant.
Smoke & CO alarms
Smoke alarms every storey, CO alarms where required, checked and dated at the start of every tenancy.
RRA Information Sheet
A one-off duty for tenancies that existed on 1 May 2026. Who was served, when, and how - the £7,000 question, answered with a dated record.
PRS Database preparation
Preparation and export support for the future official registration process - clearly marked as planned.
Licensing (HMO & selective)
Postcode context and licence dates recorded - confirm current council requirements yourself.
How Kept actually tracks all of it.
Obligation tracking & reminders
Key duties on every property, one traffic-light status - chased automatically.
Compliance calendar
Every deadline and booked visit in month, full-year and subscribed calendar views.
Certificate mailbox
Email certificates in, then file each attachment to the right property in one step.
Tenant letters & response pages
Tracked letters by email or WhatsApp, with one-tap pages where tenants confirm access times.
SMS reminders
Urgent deadline and overdue nudges by text, with secure short links back to the task.
Audit-pack PDFs
Property records, obligations and evidence gathered into one downloadable PDF.
Shared read-only access
A protected, revocable view for your accountant, agent, partner or family member.
Postcode-aware setup
Add a postcode and Kept resolves the council, location and local context automatically.
What we are building next.
These are planned, not available today. Dates are estimates and may move as legislation, provider approvals and testing change the responsible scope.
Engineer loop
Planned: ask your usual engineer and keep the booking conversation with the obligation.
See the planned scope →Tenant handover pack
Planned: every required move-in document in one link, with per-document access logging.
See the planned scope →PRS Database preparation
Planned preparation and export support for the government's regional PRS Database rollout.
See the planned scope →Manager access
Invite one named manager to upload evidence and complete tasks without exposing billing or security.
See the planned scope →Emergency access
Nominate a dormant contact and define a supported route to the compliance file if you cannot reach it.
See the planned scope →Interactive messaging
Reply to a reminder with a booking date or send a certificate photo through a supported chat channel.
See the planned scope →Verifiable record history
A tamper-evident event history and public verification code for generated audit packs.
See the planned scope →Public-record imports
Offer EPC matches, licensing context and company deadlines from cited public sources for confirmation.
See the planned scope →If the council ever asks - one tap, one PDF, done.
Councils can now require landlords to hand over documents on demand. Kept assembles a dated, per-property evidence pack - every certificate, every proof of service, every date - in a single PDF you can send in minutes, not a weekend of panic in the loft.
It's also an organised starting point for future PRS Database registration, your insurer, your mortgage lender, or a future buyer. Kept does not submit to the government database.
See it against your own properties.
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